Bidding stage

• Venue of the conference (Host City)
• Extensive research
• Preliminary budgeting
• Bid Document preparation
• Printing and developing CD presentation
• Support during Bid Presentation (Overseas) – Inviting officials from Embassy, Air India and India Tourism Office

 Pre Conference services

• Financial Management & Budget Preparation (Expenses and Revenue)  
• Venue Inspection & Selection  
• Conference Secretariat
  • Preparation of database pool.
  • Online delegate registration through conference website.
  • Online payment of delegate registration fee and other charges.
  • Periodical submission of MIS report to the organisers
    • Delegate reports
    • Payment & receipts reports
    • Collate the scientific abstract submission
  • Deadlines, Check lists and contingency plan
  • Correspondence and liasoning
     
• Designing & hosting of conference website  
• Production & designing of Brochures/announcements  
• Delegates Management & Registration  
• Promotion and Publicity through electronic media  
• Networking : Sell the conference, exhibition space, event sponsorship to the targeted audience.
• Scientific programme support

Our Abstract System facilitates the administrative procedures entailed in abstract handling and development of scientific programmes.

During Conference services

Venue Management

• Floor plan of halls & seating arrangement, signage and audio / visual equipments installation as per locations for each plenary / technical session, Safety & securities of equip. and set-up.
• On-site secretariat, Information & help desk
• Hospitality & facilitations for special invitees, VIP and delegates
• Supervise food & beverage requirements

On-site management & recruitment of human resources
On-site management and recruitment of human resources include :

• Onsite logistics
• Co-ordination of room attendants
• Personnel for registration
• Hotel and tour desks

Delegate Accommodation

• Our software enables participants to make hotel reservations and secure payments online
• Set up an exclusive round the clock counter at the official hotels for smooth check-in and check-out of the delegates

Delegate Transportation

• Facilitation & Information counter at Airports (Intl./Dom) .
• Deluxe coaches and cars would run between the Official hotels of stay and the conference venue throughout the day as per the pre-planned transport schedule.

Audio-visual Equipment Plan and Installation
Setting up Signages
Conference Kit-Bag preparation, Awards and Gifts Momentos
Cultural Evenings and Theme Dinners
Exhibition Management

• Exhibition Layout Plan & stall construction
• Exhibition Space Selling
• Logistic support to exhibitors

Service Counters & Travel Services

• Pre/post cultural tours
• Daily Sightseeing
• Spouse programmes
• Foreign Exchange
• Flight booking & confirmation

Post Conference services

• Accumulation of Delegates data
• Complete analysis of conference activities
• Financial Accounting
• Settlement of Vendor payments
• Settlement of disputes with vendor (if any)
• Final Profit and Loss Statement
• Settlement of delegate refunds
• Winding up of conference secretariat
• Distribution of conference proceedings to delegates
• Thank you notes to the delegates